Pre-Cherry Bowl Information

Club Contact

Please email us the information for one team contact person by June 30, 2023. Include name, email address and phone number. This contact will be the point person for t-shirt pre-sales coordination, team ads, graduating senior bios, parade music/theme and team banners. Send this information to [email protected]
and [email protected].

Team Entry & Advertising Fee

A Splash Fee of $1000.00 is to be paid by each participating club. This fee includes a full-page ad in the program book. Checks are due to Charleston Swim Team Booster Club by June 30, 2023.

Please make checks payable to:
Charleston Swim Team Booster Club

Mail to:
Charleston Swim Team Boosters
1297 Marlkress Road
Cherry Hill, NJ 08003

Apparel Presales

The Cherry Bowl Apparel Pre-Order Store is open June 26, 2023 to July 11, 2023 and is accessible at the below link or on our event website, cherrybowl2023.com. Pre-Orders are encouraged since very limited apparel will be available for
sale at the meet. Apparel questions can be directed to Nicole Shilliday at [email protected].

Pre-Order Your Cherry Bowl Merchandise Here:
https://cherrybowl2023atcharleston.itemorder.com/shop/home/

Program Book Ads

Ads must be emailed by July 11, 2023. Full-page (black & white 7 1⁄2″ x 10″) team ads should be in electronic form. Email ads to [email protected]. Ad questions can be directed to Jennifer Esposito at [email protected].

Graduating Seniors

Please send a list of your graduating seniors, including the number of years in Tri-County, and the swimmer’s future plans. Email by July 11, 2023, to [email protected].

Hall of Fame Nominees

If your club has a nominee for the Cherry Bowl Hall of Fame, please submit them by July 11, 2023. Send this information to [email protected]. Submission should include a brief narrative about the nominee that will be included in the meet program.

Entries

Current USA Swimming and Cherry Bowl rules will be in effect for this meet. Cherry Bowl entries will be similar to Tri-County entry procedures except using the Cherry Bowl meet events file (available on the TRICO and Cherry Bowl websites). Electronic entry file should be emailed to [email protected] by 2:00 PM, Sunday, July 23, 2023. When all files have been received, an email will be sent out to Cherry Bowl Reps so they can post Cherry Bowl lineups at their clubs. 

Seeding Meeting

The seeding meeting will be held on Monday, July 24, 2023, at Charleston Swim Club. The meeting will start at 7:00 PM. Reps should bring the following items to the seeding meeting:

1. Copy of your Team Manager Entry Report
2. List of timers and officials (per assignment below)
3. Club banner
4. Parade music with completed parade form (form will be emailed separately)

Tent City Setup

All teams will have 20′ x 20′ spaces. No exceptions will be made. Space will be tight. Teams should set up their tents between 4:00 PM and 8:00 PM on Friday, July 28, 2023. Team areas will be marked. Map of facilities will be posted on the website and emailed to your contact person. Tent city will be located primarily on the grass; however, some areas of tent city will be over sand in the vicinity of the beach volleyball court. Chairs, towels, blankets and tarps are recommended.

DAY OF ATTENDANCE INFORMATION

Header 1	Header 2
Gates open:	6:00 AM
Warm-ups:	7:00 AM – 8:45 AM (see following schedule)
Pre-Event Meetings:	8:00 AM – Deck Officials, Timers and Clerks of Course will meet in designated areas
Opening Ceremony/Parade:	8:45 AM
Meet:	9:30 AM (following opening ceremony/parade)
Mid-Meet Warm-Up:	20-minute warm-up between back and breast
Awards Ceremony:	At conclusion of swim meet

Swimmer Drop Off

Swimmer drop off will occur on Leith Hill Drive. Arrive via Marlkress Road from either direction. Turn onto Leith Hill to find swimmer drop off area. Spectator parking will egress via Leith Hill towards a parking spot. For the safety of all swimmers, there is no drop off permitted on Marlkress Road.

General Parking

General Parking for Cherry Bowl will occur within the Charleston Swim Club neighborhoods. This includes Charleston Woods, Charleston Riding and Ridings of Fox Run. Parking will be permitted on one or both sides of street as signed. Be prepared to walk from your vehicle to club. Please respect our neighborhoods and neighbors. Do not block driveways or leave trash behind. General Parking is shown in green on the map below.

Handicap Parking

Handicapped parking will be located on West Winding Road, across from Charleston Swim Club. Handicap space will be first come first served and space is limited. Handicap placards will be required to park at this location. Please note, the grounds of Charleston are not ADA Compliant. Gravel driveway and uneven surfaces will be experienced while on property. Handicap Parking is shown in blue on the map below.

VIP Parking

VIP parking will be located on Marlkress Road, just north of the club. This will include select officials, mayor’s office and meet operations vehicles. VIP Parking is shown in purple on the map below.

Coaches and Officials Parking

Coaches/Officials parking will be located on North Riding Drive. Two parking passes per club will be distributed at the Seeding Meeting on Monday, July 24 for this area. Coaches and Official’s Parking is shown in yellow on the map below.

Additional Traffic Information

Please follow all signs related to traffic flow. Parking maps and traffic flow are available on the cherrybowl2023.com website and will be posted on social media leading up to event.

Admission

Admission for event is $10 per person at the gate. Coaches and Tri-County Representatives will be admitted free upon presenting their ID badges. All ID badges will be converted to a wrist band at the gate. Swim team members are admitted free upon presenting bag tag ID for entry through the swimmers gate. All military veterans will be admitted for free.

Program Books

Program Books will be sold at the admission gate for $10 each.

Seating

Bleacher seating will be located along lane 6 and behind the turn end of the pool. While it is encouraged for teams to sit together, large-scale reserving of seats is not in the spirit of an event that focuses on bringing together our community around the sport of swimming. Please don’t take more than your share. Save seats for a few
friends, not the entire team.

Coaches Area

Coaches will be located along lane 1 side of the pool. In lieu of bleachers, coaches will be provided chairs, high top tables and the best visibility of the Cherry Bowl races this decade!

MEET OFFICIALS & CLUB ASSIGNMENTS

Please bring the list of your officials to the seeding meeting on Monday, July 24, 2023. Each club is expected to cover their assignments, as indicated, for the entire meet. With the exception of Deck Officials, each club should develop their own system for providing relief, if necessary, and the passing along of Official Badges.

Note: Official Badges do not provide free admission to the meet, but they will allow access to the pool deck. There will be meetings for the Deck Officials, Timers, and Clerks of Course at 8:00 AM. Badges will be distributed at this meeting. Awards personnel should report to the awards room in the designated area at the same time.

Club Assignments Summary

A summary of club assignments is in the following table. Each club is required to provide the number of officials listed. Further detailed shift requirements can be found in the subsequent tables.

Club	Stroke & Turn	Timers	Awards	Clerk of Course	Place Judge	Runners
Barclay Farm	2	1	1	1	0	0
Charleston	0	0	1	1	0	0
Cherry Valley	1	2	1	1	0	0
Covered Bridge	2	1	1	1	1	0
Downs Farm	2	1	1	1	0	0
Erlton	2	1	1	1	1	0
Fox Hollow	1	2	1	1	0	0
Haddontowne	1	1	1	1	1	0
Old Orchard	2	0	1	1	0	2
Willowdale	1	2	1	1	0	0
Wexford Leas	1	2	1	1	0	0
Wodcrest	1	1	1	1	1	0
Shift Length	A & B Shifts	Full Time	1/3 shifts	Full Time	A & B Shifts	Full Time

Timers

The following assignments are to be covered by each team for the entire meet. Individual clubs are responsible for providing their own relief. Timers must bring their own watches.

Header 1	Header 2	Header 3
8:45 AM – 11:15 AM	WC	OO
11:15 AM – 1:45 PM	FH	HA
1:45 PM – Finish	CH	BF

Clerk of Course

Each club is assigned one person to the Staging Area throughout the entire meet. Each club will be responsible to check in with the head of Clerk of Course for assignments. Each club should develop their own system for providing relief and passing along the Clerk of Course badge. It is expected that each club will have a representative in staging throughout the meet.

Header 1
8:45 AM – Finish	All clubs to always have 1 representative in staging

Officials

Deck Officials

In accordance with Cherry Bowl Rules, all Deck Officials must have current Tri-County certification or other current certifications (USAS, NCAA, or High School). Specific assignments will be made on the day of the meet by the Meet/Deck Referee. Relief for these officials will be assigned only by the Meet Referee. The assigned Deck Official, Starter, or Referee Official from each club must be available for the entire meet and should be one of the club’s more experienced officials.

Meet/Deck Referee

The Meet/Deck Referee shall be in charge of the meet. Any questions regarding the conduct of the meet should be made directly to him/her. The Meet/Deck Referee has final judgment for any issues that arise on the day of the meet and during the course of the meet.

Rules

This meet will be governed by current USA Swimming Rules. Fly-over starts will be used at this meet for all events involving swimmers age 9 and up. All swimmers (except for Backstroke starts) should remain in the water at the completion of their race until the next heat has begun.

Protests

A Meet Jury will adjudicate any protests including issues of conduct which may occur in the meet venue. All protests must be in writing to the Meet/Deck Referee. The Meet Jury will consist of the Meet Director, an Athlete, and a Coach. The Athlete and Coach members of the jury will be appointed by the Meet Referee. The Meet Referee will act as a mediator.

Awards

All legal swims will be awarded and scored.

• Medals:   1st through 3rd place
• Rosettes:  4th through 6th place
• Ribbons:  7th through 11th place

Team Scoring

Place	Individual	Relay
1	16	32
2	13	26
3	12	24
4	11	22
5	10	20
6	9	18
7	7	14
8	5	10
9	4	8
10	3	6
11	2	4
12	1	2

Reciprocal Pool Privileges

This event will require that Charleston Swim Club be closed on Wednesday, July 26th to Monday, July 31st. Our membership has been informed that during this period they will be accorded pool privileges at the other pools participating in the Cherry Bowl Championships. Please alert your staff accordingly. Please notify Andy Shilliday ([email protected]) of any facility restrictions in advance.